Buddy Tech Limited - Data Destruction Policy

Buddy Tech Limited (NZCN 8723468) (Buddy) is committed to protecting the privacy and security of personal information. This Data Destruction Policy outlines our procedures for securely destroying data when it is no longer required.

The purpose of this policy is to ensure that data is destroyed in accordance with legal and regulatory requirements, and personal information is not kept longer than necessary. This policy applies to all personal information collected and held by Buddy, including but not limited to customer data, employee information, and business records.

Please see our Privacy Policy for further detail on how we collect, store and use your personal information.

Scope

We will destroy or de-identify your information when:

1. It is no longer needed for the purpose for which it was collected.
2. The retention period specified in our Data Destruction Policy has expired.
3. There are no legal or business reasons to retain the data.
4. You request its deletion, subject to our legal obligations.

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Data Retention Periods

We retain different types of data for varying periods as required by New Zealand law. For example:

• Financial records: 7 years.
• Employee records: 7 years from the end of employment.
• Tax records: 7 years.
• Company records and general contracts: 7 years from the end of our engagement with you.
• Health and safety records: Up to 10 years, depending on the specific type of record.
• Electronic transactions: 6 years from the date of the transaction

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Suspension of Data Destruction

Buddy may need to suspend the destruction of certain data in cases of:

1. Pending or anticipated litigation
2. Government investigations or audits
3. Relevant ongoing business projects or transactions

In such cases, only the data relevant to the matter at hand will have its destruction suspended, and only for as long as necessary

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Policy Review and Updates

This policy will be reviewed annually and updated as necessary to reflect changes in legal requirements, business practices, or data handling processes. The latest version of this policy will always be available on our website

Last updated: 24.02.2025

Email: legal@tradebuddy.io